Once your client's bank transactions are coded, ReconLink's reporting suite turns that coded data into actionable outputs: management reports for client reviews, BAS-ready exports for activity statement preparation, period comparison reports for spotting trends, and reconciliation certificates for sign-off. This guide walks through how to use each feature effectively.
The Practice Dashboard: Your Monthly Overview
The practice dashboard gives you a bird's-eye view of all your active clients in one screen. For each client entity, you can see:
- Coding completion rate: The percentage of transactions in the current month that have been coded. Clients showing below 100% before month-end are flagged automatically.
- Uncoded transaction count: The number of transactions still requiring manual review (those that scored below the auto-acceptance confidence threshold).
- Last reconciled date: When the bank balance was last formally reconciled in ReconLink.
- BAS period status: Whether the current BAS quarter is open, in draft, or lodged.
Reviewing the practice dashboard at the start of each day takes less than a minute and surfaces which clients need attention before their month-end or BAS deadline.
Finding Uncoded Transactions Before Month-End
The most valuable habit for bookkeepers using ReconLink is running the Uncoded Transactions filter before closing a period. Navigate to the client's Transaction Coding screen, apply the filter for the current period, and sort by amount descending. High-value uncoded transactions should be coded first — small amounts can often be batched.
For each uncoded transaction, ReconLink shows:
- The vendor key (normalised description)
- The ML model's top suggested account code and GST code, with confidence score
- The LLM suggestion and its reasoning (if the ML confidence was below the threshold and the LLM was invoked)
- The option to accept the suggestion, edit it, or create a new coding rule
Accepting a suggestion for a vendor that doesn't yet have a rule will prompt ReconLink to create a rule (if your practice has rule auto-promotion enabled). Future transactions from that vendor will be coded automatically.
Exporting Coded Transaction Data for BAS Preparation
Once all transactions for a BAS quarter are coded, navigate to Reports → BAS Export. ReconLink generates a summary of:
- G1 (Total sales): The sum of all coded taxable supplies in the period
- 1A (GST on sales): 1/11th of all GST-inclusive taxable supply amounts
- G10/G11 (Capital purchases): Separately identified capital acquisitions (coded with the CAP GST code)
- 1B (GST on purchases — input tax credits): The sum of input tax credits from all creditable acquisitions
The export can be used as a working paper to feed into your accounting software's BAS preparation module, or printed as a supporting schedule for your client's activity statement review.
ReconLink's GST codes (GST, FRE, INP, N-T, CAP) map directly to the standard Australian activity statement labels, so there is no translation step required.
Period Comparison Reports
The Period Comparison feature is one of the most useful tools for identifying anomalies and generating discussion points for client meetings. Navigate to Reports → Period Comparison and select:
- Comparison type: Month vs. prior month, quarter vs. prior quarter, or year-to-date vs. prior year-to-date
- Grouping: By account code (e.g., all 4-xxxx Trading Income codes aggregated) or by individual account code
The report shows the dollar amount and percentage movement for each category. Movements of more than 20% in either direction are highlighted. Common patterns worth discussing with clients:
- A material increase in the 6-xxxx Motor Vehicle Expenses category quarter-on-quarter (new vehicle purchase or change in usage pattern)
- A drop in 4-xxxx Trading Income in a quarter that should be seasonally strong
- An unusual spike in 9-xxxx Non-Deductible Expenses (potentially miscoded personal expenses)
These conversations add value to the client relationship beyond compliance work.
Generating the Reconciliation Certificate
At the end of each reconciliation period, ReconLink generates a Reconciliation Certificate that documents:
- The client entity and bank account
- The period covered
- The bank statement closing balance
- The total of coded debits and credits in the period
- The opening and closing book balance
- Any outstanding items (transactions in ReconLink not yet on the bank statement, or vice versa)
- The bookkeeper's name and the date the reconciliation was confirmed
The certificate can be exported as PDF and stored in your practice management system as evidence of the reconciliation completion. It is the primary audit trail document for the engagement.
Management Reports for Client Meetings
For clients who want more than a BAS summary, ReconLink's Management Report template generates a one-page summary suitable for a monthly or quarterly client meeting:
- Revenue vs. prior period (bar chart)
- Top 5 expense categories by value
- Bank balance trend over the last 12 months
- Uncoded transaction count (so the client can see if there are items requiring their input)
These reports are generated automatically from coded data — there is no additional manual input required from the bookkeeper. Export to PDF and send to the client or discuss in your review call.
Setting Up Client-Specific Coding Rules
The quality of ReconLink's automated coding improves with the coding rules library. For a new client, the first two to three months of active coding build the rule base. After that, Layer 1 (rules engine) handles the majority of recurring transactions automatically.
To review and manage rules, navigate to Settings → Coding Rules within the client's account. You can:
- See all rules currently active for the client
- Edit or delete rules that are no longer accurate (vendor changed their trading name, GST status changed)
- Manually add rules for vendors not yet encountered
Investing 15 minutes at client onboarding to configure the most common coding rules — payroll provider, main suppliers, utilities, rent — dramatically reduces coding time from month one.
Further Resources
- ReconLink Help Centre: help.reconlink.com.au
- ATO: Preparing your activity statement (www.ato.gov.au/businesses-and-organisations/preparing-lodging-and-paying/activity-statements)
- AASB: Australian Accounting Standards (www.aasb.gov.au)